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Administrative Assistant

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1 month ago.

Organizational Description

The Oprah Winfrey Leadership Academy for Girls (The Academy) is a world-class educational platform for girls which is aimed at nurturing a new generation of dynamic women leaders. This residential boarding school is situated in Meyerton, Gauteng Province with just over 300 students enrolled in Grades 8 -12. Grade 12. Students write the Independent Examination Board (I.E.B.) NSC Examination.

Applications are invited from suitably qualified candidates. Applications must be accompanied by a covering letter, CV with names of three contactable references, copy of the highest qualification(s) and the copy of identity. Interested candidates must register their profile at www.pnet.co.za. 

Learn More about OWLAG
Starting Date
Hiring Department
This Position Reports to
Remuneration
January 1, 2024
Administration
Head of Academics
Info not provided

Job Purpose

To ensure consistent, uniform and high-quality administrative support to the Head/s of Academics.

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Minimum academic requirements & experience

  • A Diploma in Administration/ Office Management or other relevant qualification.
  • At least 2 years’ general office administration experience.
  • Computer literacy in MS Office (Excel, Word and PowerPoint) and Google.

Preferred requirements

  • Degree in Administration, Office Management and or any other related fields.
  • More than 3 years’ of general office administration experience in supporting executives in a fast-paced and demanding work environment.
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Key responsibilities

  • Manage diaries of the Head/s of Academics.
  • Source, collate and develop documents to the required standards of each department, e.g. students’ transfer cards, memos, letters, etc.
  • Develop agendas, draft minutes and prepare any other relevant documentation and distribute to all parties involved.
  • Capture minutes for all meetings for various management and staff groups such as the Academic Think Tank, Grade Coordinators, and Board Sub-committees. The incumbent from time to time may be required to assist with the coordination of Staff meetings, and Executive Committee (EXCO) in the absence of the Executive Director’s Personal Assistant.
  • Distribute and keep the minutes in a shared drive for easy access.
  • Book venues and all necessary resources for meetings and workshops.
  • Facilitate the procurement of goods needed for the department in consultation with the Finance Department.
  • Assist with Engage administration, the school’s administrative system.
  • Compiling and collating the newsletter articles, formal letters and other documents as guided by the heads.
  • Serve as a replacement for the Receptionist when needed.
  • Provide administrative support to the Leadership Curriculum and Neurosequential Model (NM).
  • Organise events such as Academic Awards, the study camp, grade trips and other events attached to the office of the Heads of Academics.
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Knowledge, Skills and Attitude

  • Ability to maintain high levels of confidentiality;
  • Strong interpersonal skills and building relationships with stakeholders, including staff, board members, external partners and donors.
  • Commitment to service delivery excellence through facilitation of efficient and effective personal assistant services.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Ability to work with a broad range of people including board members, senior leadership, external stakeholders, learners, staff, and others.
  • Excellent project management skills.
  • Excellent diary management skills.
  • Excellent attention to quality, accuracy and thoroughness.
  • Ability to maintain calm under pressure and listening to the views of others.
  • Ability to be flexible, yet assertive in maintaining the Academy’s standards and protocols.
  • Reliable, conscientious, organized and professional.
  • Strong communication skills and a bias toward collaboration.
  • Ability to work independently, take proactive decisions within scope of decision making and multi-tasking.
  • Ability to work under pressure and adhere to tight deadlines.
  • Advanced computer literacy skills.
  • Demonstrated experience in multitasking and managing a variety of priorities.
  • Strong organizational and coordination skills.
  • Knowledge of the Academy’s Values and exemplifies behaviours of Respect, Honour, Service Excellence, Compassion, Responsibility and Accountability.
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Head of Department: Psychology
Head of Department: Psychology
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Scholarship Application Statement

Oprah Winfrey Leadership Academy School for Girls

The Oprah Winfrey Leadership Academy for Girls strives to provide a nurturing educational environment for academically gifted girls who come from impoverished backgrounds.

In an effort to preserve the Academy’s mission by awarding scholarships to deserving learners from impoverished communities, the Academy welcomes the appointment of AFRIZAN PEOPLE INTELLIGENCE to provide learner recruitment services for the Academy’s 2023/24 intakes.

With over 30 years of experience in recruitment, Afrizan is able to deliver a consistent and specialised approach towards learner recruitment.

Prospective applicants must direct all admission queries to admissions@afrizan.co.za to find out more about 2023/24 applications.

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